Hotel Guest Refund Proration Calculator
When a guest checks out early or a stay is only partially used, front desk staff need a fair, consistent way to calculate refunds. Enter the total nights booked, nights actually used, and total booking cost to get a prorated refund amount.
About this calculator
Calculate a prorated refund amount for a guest checking out early or canceling a partially used hotel stay.
Frequently Asked Questions
How is the refund prorated?
The total booking cost is divided evenly across all booked nights to get a per-night rate, then multiplied by the number of unused nights to calculate the base refund.
Is the cancellation fee always deducted?
This calculator subtracts a flat cancellation or administrative fee if your hotel's policy includes one. Set it to zero if no such fee applies.
Does this account for taxes or resort fees?
No, this is a simplified proration based on room cost only. Taxes, resort fees, and non-refundable rate restrictions should be applied separately per your hotel's policy.