Restaurant Reservation Cancellation Fee Calculator
Enter the party size, deposit rate per guest, and how many hours of notice the guest gave to estimate the cancellation fee owed under a tiered notice policy.
Cancellation Fee Owed
—
Total Deposit Held ($)—
Fee Percentage Charged (%)—
Amount Refunded ($)—
About this calculator
Estimate the cancellation or no-show fee a guest owes based on party size, per-head deposit rate, and cancellation notice window.
Frequently Asked Questions
How does the notice window affect the fee?
Guests who cancel with more notice than the full-refund threshold owe nothing. Cancelling with half that notice or less incurs a 50% fee, and last-minute or no-show cancellations forfeit the full deposit.
Can restaurants customize the notice threshold?
Yes, adjust the 'Hours Required for Full Refund' field to match your house policy, commonly 24 or 48 hours.
Does this apply to large party deposits only?
It works for any reservation with a per-guest deposit, from small tables to large private dining bookings.